Why Attend
The overall aim of this course is to provide participants with the knowledge, concepts and skills needed to perform all tendering tasks. The course covers each step of the tendering processes and procedures as well as the different techniques and approaches used in evaluating the bids.
Participants in this interactive course will learn essential tools and techniques used in analyzing submitted bids including preliminary examination, technical evaluation and commercial evaluation.
Course Methodology
This course relies on the use of individual and group exercises aimed at helping participants learn all key activities in contract management. The course also features the use of a number of case studies and presentations by participants followed by discussions. In addition, this course incorporates pre and post testing.
Course Objectives
By the end of the course, participants will be able to:
- List the contracting stages from setting the scope of work to awarding the contract
- Outline the main objectives for the tendering process and recognize other alternative contracting methods
- Prepare the tendering strategy, determine the sourcing method and scope of work of the project, and plan the evaluation process of the bidders
- Evaluate in-depth the process of preparing tenders and selecting potential contractors
- Identify preliminary, technical and commercial evaluation procedures and apply several methodologies using criteria, weights and scoring protocols to optimize bidder’s selection process
Target Audience
All those involved in the early stages of the contracting life cycle in order for them to have a full understanding of the tendering process and procedures and the different approaches of tender evaluation. Meirc is assigned as a Registered Educational Provider (REP) with the Project Management Institute (PMI®). This course is worth 30 Professional Development Units (PDUs).
Target Competencies
- Contract preparation
- Writing scope of work
- Preparing contract plan
- Determining pricing strategy
- Understanding tendering process
- Evaluating bids
Course Outline
- Overview of contracting and tendering
- Definition of a contract
- Stages in contracting
- Preparation and tendering
- Award and administration
- Defining tendering
- Purpose of tendering
- Alternatives of tendering
- Objectives of tendering
- Tendering process
- Contracting methods
- Competitive bidding
- Competitive proposals
- Reverse auction
- Tendering preparation
- Identifying requirements
- Setting scope of work
- Planning the evaluation process
- Identifying suppliers
- Developing tender documents
- Invitation to tender
- Terms and conditions
- Tender briefing
- Receiving and opening bids
- Commercial and financial consideration
- Contract pricing, fixed price, cost plus, unit price and measured work
- Special forms of contracting
- Payment terms
- Value for money
- Whole life costing
- Most Economically Advantageous Tender (MEAT)
- Contractor’s strategy
- Bid and no-bid decision
- Tender evaluation and award
- Evaluation process
- Preliminary examination of bids
- Detailed examination of bids
- Rating scale
- Scoring protocol
- Compliance matrix
- Technical bid scoring
- Evaluation report
- Awarding of contract
- Post award conference
- Debriefing unsuccessful bidders
- Mistakes and protests
Tendering: Contract Preparation and Bid Evaluation
Why Attend
The overall aim of this course is to provide participants with the knowledge, concepts and skills needed to perform all the tasks required in the pre-award phase of a contract. The course covers different contract types and various contracting methods with a concentration on tendering.
Participants in this interactive course will learn essential tools and techniques used in analyzing submitted bids including preliminary examination, technical evaluation and commercial evaluation.
Course Methodology
This course relies on the use of individual and group exercises aimed at helping participants learn all key contract management activities. The course also features the use of a number of case studies, presentations and role plays by participants followed by plenary discussions. In addition, this course incorporates pre and post testing.
Course Objectives
By the end of the course, participants will be able to:
- Outline the basic elements of contracting
- List the major steps involved in contract preparation procedures including developing an effective scope of work, terms and conditions and sourcing strategy
- Describe different types of contracts and discuss several contracting strategies including pricing
- Evaluate in-depth the process of preparing tenders and selecting potential contractors
- Use evaluation criteria to select the most appropriate contractors for the project
Target Audience
All those involved in any step of contract pre-award phase of the contracting process including personnel involved in determining the best contracting strategy, sourcing decisions and tendering. Meirc is assigned as a Registered Educational Provider (REP) with the Project Management Institute (PMI®). This program is worth 30 PDUs.
Target Competencies
- Contract preparation
- Tendering
- Bids evaluation
- Writing scope of work
- Planning pre-award process
- Understanding bidding process
Course Outline
- Overview of contracting and tendering
- Elements of a contract
- Important concepts used in contract management
- Problems in preparing contracts
- Stages in contracting
- Tendering objectives
- One step versus two step sealed bidding
- Tendering process
- Contract preparation
- Set-up contracting strategy
- Contracting methods
- Drafting of scope of work
- Decision analysis worksheet
- Drafting fundamentals
- Implications of poor scope of work
- Terms and conditions
- Determining sourcing strategy
- Contract types and strategies
- Fixed price (lump sum) contracts
- Firm fixed contracts
- Economic price adjustment
- Incentive contracts
- Cost reimbursable (cost plus) contracts
- Percentage of cost
- Fixed fee
- Award fee
- Incentive fee
- Time and material contracts
- Intellectual properties
- Special forms of contracting
- International contracting
- Amendments
- Fixed price (lump sum) contracts
- Bidding Procedures
- Invite potential bidders
- Tender briefing
- Receiving and opening of bids
- Recommendation report
- Bids evaluation and contract award
- Evaluation process
- Preliminary examination of bids
- Detailed examination of bids
- Commercial Evaluation
- Value for money
- Whole life costing
- Most economic advantageous tender
- Technical Evaluation
- Scoring protocol
- Method of awarding contract
